Hold Management Software
HMS: the New way
The Old way
Clean, simple, efficient
P.V. Supa, along with our development partner Hancock County Public Library in Greenfield, Indiana, have a revolutionary new method for the processing, shelving and maintenance of patron requests.
Imagine not having to wrap, print hold slips, or interfile materials on your public hold shelves, and when removing the expired holds from the shelf to only have to go to one location rather than searching through all the materials on the shelves. The Holds Management System makes it all a reality. By utilizing tools such as tote manifest, smart phones, and our management software staff time spent with managing holds is dramatically reduced. Library patrons will also find locating their materials much easier, by title of the item instead of the confusing systems devised to maintain privacy.
The Holds Management System (HMS) provides a management tool to manage work flow and utilize existing technology. Without HMS libraries typically use a printed request list, spend hours individually scanning requested materials for sending and receiving, printing hold slips, wrapping materials to preserve patron privacy, or placing the items on the publicly accessible shelves in a manner that attempts to conceal the titles. Materials are then interfiled on the hold shelves utilizing alphabetical or numerical systems. If items are not picked up staff also spend hours searching through all materials to pull the items from the hold shelves.
With HMS requested materials can be batch scanned. The HMS software assigns a location for pick up, and send notification to the patron alerting them to the shelf location and last day to pick the item up. Printed hold slips and wrapping of items are no longer necessary; requested materials are assigned a specific location (identified with last day to pick up materials); and items with the same title would be assigned to separate shelves within the pull date identification. Library patrons would be notified of a shelf location and would be able to locate their materials by title. When materials need to be removed, staff to go to specifically identified shelves, use the HMS app to batch update the items and process them for shipment, return to the stacks, or process as another request.
Hours of staff time can be saved in the creation of the search list and processing of holds, no need to print hold slips or wrap materials to maintain privacy, and returning items to circulation when not picked up is simplified by the use of specific item location. Self-service for library patrons is also improved; they can locate materials easily by specific shelf assignment and title since each shelf will hold unique titles.
Automatic Hold Slip Applicator
Dispense hold slips automatically to the holds during the sorting process and eliminate labor intensive manual hold slip work.
RFID Smart Pick Up Shelve
Rfid hold pick up shelve for holds is a convenient way to handle holds without processing time consuming hold slips.
Recommend ed application is for small and mid-size libraries.
Supa smart pick up shelve does real time inventory to the ILS and patron is instructed via monitor and receipt location of the hold item at the shelve.
RFID Smart Pick Up Shelve